Accommodation Process

Accommodation Process

The Accessibility Services Coordinator determines reasonable accommodations in consultation with the student through an interactive process. What may be useful in this process is 1) student experience, 2) medical documentation and 3) educational history (such as 504 plans or IEPs).
  1. Submit documentation from a licensed provider and/or a previous institution.
  2. Meet with the Accessibility Services Coordinator to discuss reasonable accommodations and implementation of accommodations at Coe College.
  3. Accommodation letters will be sent electronically to the student and their faculty. Once letters are signed by all parties, the student's accommodations are in place.


Documentation is required to put accommodations in place. The Accessibility Services Coordinator and the student will discuss documentation during the initial accommodations interview. Please read further for guidelines around documentation.

Academic Accommodations

If you think you may be in need of academic accommodations, please schedule an appointment with the Accessibility Services Coordinator to discuss your experience and what accommodations you are seeking. 


Coe’s housing accommodations selection process begins in January. Students will be notified by email about the process before leaving for winter break. The deadline for the accommodated housing process is crucial in order for the Accessibility Services Coordinator to review applications and for Housing to place approved applicants before the general housing process begins. To learn more about the housing process, please read the full process here.

Off-Campus Requests

As a four-year residential campus, Coe requires all students to live on-campus. The off-campus housing committee will consider requests to live off-campus monthly. Students requesting to live off-campus should begin the process by contacting Applications for off-campus housing based on documented disability will go through our accommodated housing process. Students with requests that can be met with on-campus living arrangements will be offered an on-campus space that meets their needs.

Dining Accommodations

Coe College Dining makes every effort to accommodate dietary needs. Additionally, Dining Services uses the Byte app to display all ingredient information. If a student requires an amended dining plan, they are encouraged to meet with Dining Services to explain their dietary restrictions and discuss meal options. Dining Services will work with the student and Accessibility Services to meet the request. 

Emotional Support Animals

Emotional Support Animals (ESAs) are a category of assistance animal that provide emotional support to an individual with a disability. ESAs alleviate one or more identified symptoms of an individual’s disability but are not considered Service Animals under the ADAAA and Coe’s Service Animal Policy. 

The question in determining if an ESA will be allowed in college housing is whether or not the ESA is necessary because of the individual’s disability to afford the individual an equal opportunity to use and enjoy college housing and its presence in college housing is reasonable. However, even if the individual with a disability establishes necessity for an ESA and it is allowed in college housing, an ESA is not permitted in other areas of the college (e.g. dining facilities, libraries, academic buildings, athletic buildings and facilities, classrooms, labs, student union, etc.). ESAs are not pets. 

Executive Function Coaches

All students can request to work with an executive function coach (EFC), who is a student trained in teaching and learning strategies. EFCs provide one-on-one support for academic and professional skills such as time management, starting tasks, transitioning from high school to college, staying organized, communicating with faculty and other important skills for success in education and career. To request to work with an EFC, email

Appeal Process

Level 1: Further Review
The student provides further information to Accessibility Services as outlined by the email declining the accommodation. Student schedules meeting with Accessibility Services within seven days to discuss the need for the accommodation and provide additional information. The accommodation request will be re-evaluated at that time. If a student declines the outcome after further review, it will move to an appeal.

Level 2: Appeal
The student may submit a written appeal to the appropriate campus personnel. Appeals for housing, meal plans and emotional support animals will go to the Dean of Students, Keniese Evans.  Academic appeals will go to the Associate Dean for Student Academics, Susan Wolverton.

You can find the Appeal Request Form here.

Level 3: Complaint
If the student does not accept the outcome of the appeal, the student may make a written complaint to the Provost, Dr. Angela Ziskowski. The Provost will review the initial decision, the decision after further review and the appeal to make a final determination. After this stage the student may make a formal OCR complaint, if necessary.