Safe Campus Initiative

Please visit this site for updates. Last updated October 5, 2021.

This information is the collaborative effort of many working groups across campus that are dedicated to operating campus safely and with the best educational experience possible.

These protocols are an extension of college policies and the faculty, staff and student-specific handbooks. All community members who are physically present on Coe’s campus are expected to comply with the policies outlined below, as well as any local, state or federal policy, and must do so in order to utilize classrooms and offices on campus.

Several policies refer to guidance related to vaccination status and protocols dependent upon registration of this information. Community members are not required to provide vaccination information to the college. However, any college policies that apply to unvaccinated individuals will be applied to community members who choose not to provide documentation to support their fully vaccinated status. 

Student Process for Reporting Symptoms, Close Contact or Positive Test Results


Athletics

Athletic programs:
  • The NCAA and American Rivers Conference have authorized intercollegiate competition, and the college is prepared to implement protocols to allow student-athletes (SAs) to participate in sports and club activities.
  • SAs will be asked to register their vaccination information to Coe College and our Athletic Administration. Students are not required to register vaccination information; however, any college, NCAA or American Rivers policies that apply to unvaccinated individuals will be applied to students or athletic administration members who choose not to register their vaccination documentation with the college.
  • The Coe College Athletic Department will adhere to guidelines set forth by the NCAA and the American Rivers Conference (or other sport-specific governing bodies) for all policies/procedures related to positive cases, contact tracing and testing.
    • The conference will resume normal athletic competition and practices (see Athletics website) beginning Fall 2021.
  • Spectator attendance at Coe athletic home events will be allowed without restriction beginning Fall 2021. Athletic Administration will continue to evaluate spectator participation and capacity throughout the term with reference to campus leadership, as well as local and state health guidelines.
  • Athletes will be expected to report to their coach and/or administration if they aren’t feeling well prior to any practice and/or competition.
  • Each team will work with the director of athletics to develop a transportation plan for the return back to campus of an SA who is showing potential COVID-19 symptoms during an off-campus competition.
    • Documentation, reporting and a referral to health services will take place upon arrival back to campus.

Contact Tracing

Any student, faculty or staff member who contracts COVID-19 is expected to notify administration for any contact-tracing needs. Students should email o-healthservices@coe.edu or covid@coe.edu. Student-athletes also may contact their coach. Faculty and staff should contact Human Resources staff at o-hr@coe.edu.

Any community member who has not registered records that demonstrate they are fully vaccinated and who has come into close contact with a person who has tested positive for COVID-19, is expected to notify administration for contact-tracing needs at covid@coe.edu.

Community members who have completed vaccination and reported it to the college are not subject to contact tracing, quarantine or isolation protocols for close contact.

Vaccination status and contact tracing

Community members are not required to provide vaccination information to the college. However, any college policies that apply to unvaccinated individuals will be applied to community members who choose not to provide documentation to support their fully vaccinated status.

The administration official completing the contact tracing and notification either will be part of the Human Resources or Health Services offices or be trained COVID-19 response team members. Contact tracing will be conducted in concert with local public health officials when necessary.

Contact-tracing process

When a community member tests positive for COVID-19, or when an unvaccinated person is in close contact with someone who has tested positive, the following steps will be implemented:

  • Upon notification to the COVID-19 response team or Human Resources Office of a positive COVID-19 test result, or that an unvaccinated individual has been in close contact with someone who has tested positive, contact tracing will begin to identify any close-contact exposure to other faculty, staff or students.
    • A close contact is defined as anyone who was within 6 feet of the positive person for 15 minutes or more within a 24-hour period, up to 48 hours prior to a positive test (if asymptomatic) or symptom development (if symptomatic). Vaccinated individuals are exempt from contact tracing.
  • Any unvaccinated student, faculty or staff member who is identified during contact tracing will be contacted and provided steps for determining whether isolation or quarantine is appropriate.
  • The COVID-19 response team will guide students with options for isolation or quarantine dependent upon the nature of the exposure, as well as information for accessing dining, medical care and class accommodations.
  • For the safety of the community, it is imperative that community members are honest about any close contacts during contact tracing. Intentional dishonesty is considered a policy violation.
  • Any public communication regarding a positive case will protect the privacy of the community member, in accordance with the Americans with Disabilities Act (ADA).
Notification of health officials

In accordance with applicable federal, state and local laws and regulations, Coe will notify health officials at Linn County Public Health immediately of any case of COVID-19 among faculty, staff and students while maintaining confidentiality in accordance with the Americans with Disabilities Act (ADA) and FERPA.

Face Coverings

At the onset of the school year, effective August 13 and through Friday, October 29, all individuals regardless of vaccination status will be required to mask indoors in academic spaces, indoors in group settings of 30 or more, during transportation to college events and activities and in indoor areas where there are community members who are at-risk. Areas where masks are required will be clearly marked. Masks for vaccinated individuals will be optional for residence halls and dining spaces, though unvaccinated individuals should continue to wear masks in every indoor space on campus, in accordance with CDC guidance.

All face coverings must be worn appropriately, depending upon the definition of the type of face covering as described. For example, a fabric or medical/surgical paper mask should fit snugly but comfortably against the sides of the face, be secured with ties or ear loops or around the head, include multiple layers of fabric (at least two-ply), allow for breathing without restriction and be free of holes and damage from use or laundering.

Definitions of acceptable face coverings

Fabric face covering: a cloth or other textile material that covers a person’s mouth and nose and allows the eyes and upper part of the face to remain visible.

Face mask: a disposable medical or surgical grade paper mask or filtering respirator.

Face shield: A clear acrylic shield that attaches to the forehead and covers the wearer’s entire face, including the nose and mouth and both sides of the face. Because cloth masks provide additional protection when in close contact, a cloth mask is required in addition to a face shield when indoors.

Gaiter: Gaiters must have at least two layers or be folded to make it two layers and must cover the mouth and nose.

Community members who need a medical accommodation for the outlined face covering expectations should contact Student Life or Human Resources to discuss alternatives.

Medical Accommodations

Faculty and staff should work with their treating health provider to determine any health needs that may impact work and contact their supervisor, the Provost’s Office (faculty) or a staff member in Human Resources (staff) to discuss accommodation needs.

Student employees should plan to work with their assigned departments regarding work schedules and can discuss any alternative scheduling or accommodation needs with their supervisor or Human Resources.

Students who need academic accommodations should reach out to the Learning Commons, and students who need residential accommodations should contact the Student Life Office at dos@coe.edu for assistance.

Public and Commonly Used Spaces

Coe has returned to offering events and conferences on campus and welcomes visitors. Visitors to campus should be informed of the face-covering policy, and facility rental agreements should include a copy of the COVID-19 policies for reference. Groups who contract space on Coe’s campus are responsible for their own contact tracing and any quarantine or isolation requirements.

Quarantine and Isolation

Faculty, staff or students who have tested positive for COVID-19, or who are unvaccinated and have been in close contact with someone who has tested positive, should follow the protocols described below. Additional information can be found in the symptom monitoring, testing and screening protocols section of this document.

Fully vaccinated individuals may:

  • Refrain from testing following a known exposure, if asymptomatic, with some exceptions for specific settings.
  • Refrain from quarantine following a known exposure if asymptomatic.
  • Refrain from routine screening testing.
Vaccination status and quarantine/isolation

Community members are not required to provide vaccination information to the college. However, any college policies that apply to unvaccinated individuals will be applied to community members who choose not to provide documentation to support their fully vaccinated status.

Quarantine

Quarantine is used to protect an unvaccinated person who has been in close contact with someone who has tested positive for COVID-19 and to keep them away from others. Quarantine helps prevent spread of disease that can occur before a person knows they are sick or if they are infected with the virus without feeling symptoms. Faculty, staff and students in quarantine should stay home, separate themselves from others and monitor their health.

When in quarantine for exposure, unvaccinated faculty and staff may work from home where possible and must report absences to the Provost’s Office or a supervisor. Learning Commons staff will assist students with academic accommodations during quarantine or isolation.

Due to the serious implications of spreading the virus, the following actions may be subject to disciplinary action:

  • Failure to report a known COVID-19 diagnosis when a community member has physically been on campus or has come into close contact with another Coe community member.
  • Intentionally coming into close contact with other community members after learning of a positive COVID-19 diagnosis.
  • Leaving quarantine housing outside explicit guidelines (approved testing, dining or medical care) prior to release from quarantine by a COVID-19 response team member.
  • Intentionally misrepresenting vaccination status to Coe College administration.

The following policies apply to unvaccinated individuals who have been in close contact with someone who has tested positive for COVID-19.

  • Unvaccinated students should quarantine themselves from others as quickly as possible and not attend class, activities or work and should isolate to the degree possible in their room or apartment.
  • Students should notify Health Services at o-healthservices@coe.edu or covid@coe.edu, and a professional staff member will follow up for contact tracing, quarantine/isolation instructions and temporary reassignment of housing if required.
    • COVID-19 response team members will notify the Learning Commons of quarantine or isolation requirements for students.
    • Learning Commons staff will assist with any academic accommodation needs.
  • Faculty and staff should notify their supervisor, human resources or the provost that they are not coming to work.
  • Students, faculty and staff should contact a health care provider for treatment of illness or symptoms. Testing and treatment resources are available here. Seek emergency treatment for severe symptoms.
    • Community members should get emergency medical care by calling 911 immediately for the below symptoms. When possible, notify the operator your symptoms may be related to COVID-19.
      • Symptoms include but are not limited to trouble breathing, persistent pain or pressure in the chest, new confusion, inability to wake or stay awake, bluish lips or face.
  • Upon completion of quarantine or isolation requirements, students, faculty and staff may return to campus activities or classes, once released by the COVID-19 response team or HR staff.

Resources for COVID-19 testing and treatment are available here, and students also may contact covid@coe.edu or wellness@coe.edu for additional information or resources.

Isolation

Isolation is used to separate people who have tested positive for the virus from people who are not infected. People should stay in isolation until released by the college or public health officials. In a shared home, a separate living and bathroom area and discontinuation of close contact must be available to begin isolation. If separation is not possible from the infected person, quarantine for close contact(s) will begin after the infected person has fully recovered.

Faculty, staff and students who have tested positive for COVID-19 should stay home and isolate from others and should review the contact-tracing policies outlined in this information. Students who will miss class should contact Health Services at o-healthservices@coe.edu or covid@coe.edu to report illness and so the Learning Commons can be notified for academic accommodations.

If a faculty or staff member tests positive for COVID-19, they will inform a Human Resources staff member and Provost’s Office or supervisor immediately. HR staff will conduct contact tracing in consultation with public health officials, provide information related to leave and health care options and will notify anyone exposed to take isolation precautions. Faculty and staff will work with a medical professional to care for their health and isolation in their home and will not return to work until cleared by a qualified health professional or public health official. COVID-19 testing and in-patient treatment is covered at no cost on Coe’s health insurance plan.

Students who test positive for COVID-19 should:

  • Contact Health Services at o-healthservices@coe.edu or covid@coe.edu immediately.
  • Isolate from other residents as quickly as possible and not attend class, work or activities until a COVID-19 response team member can provide appropriate guidance.
    • Coe will provide temporary housing locations when directed by the COVID-19 response team that isolation is appropriate.
  • Follow the health directives from the treating health provider and public health agency to monitor temperature, record symptoms and access medical care if needed.
  • Utilize dining services delivery options and follow instructions regarding accessing basic necessities. Dining services will be available to all isolated students either through a meal plan or discounted pricing.
  • Students should isolate until after these three things have happened:
    • They have had no fever for at least 24 hours (that is one full day of no fever without the use of medicine that reduces fevers) AND
    • Their other symptoms have improved (for example, when cough or shortness of breath has improved) AND
    • At least seven days have passed since their symptoms first appeared.

Testing and Vaccination

All students, faculty and staff must provide either COVID-19 vaccination information or documentation of a negative COVID-19 test result prior to the first day of classes.

  • Vaccination information can be reported through the vaccination self report form.
  • Students, faculty and staff who will not be fully vaccinated prior to the start of classes must schedule a COVID-19 test between August 13 and August 16 and provide confirmation of a negative test result before August 18.
    • Students must submit a negative test result to covid@coe.edu before attending classes. Unvaccinated students may not attend classes in person until a negative test result is received.
    • Faculty and staff can provide a negative test result to o-hr@coe.edu prior to August 18. After that date a negative test result will be required prior to working on campus.
  • Students, faculty and staff may be required to comply with additional relevant testing as required by the NCAA or American Rivers Conference. Community members are required to comply with any testing directives.

Symptomatic or close contact testing: There are many resources for testing in Cedar Rapids, and students can find updated testing resources here. Additionally, there are several options within easy walking distance, and college transportation is available for even more options.

Vaccination

The single most important thing all of us can do to protect ourselves and each other is to become vaccinated. Community members are highly encouraged to consider vaccination, but it is not a requirement.

Vaccination status definition

Community members are not required to provide vaccination information to the college. However, any college policies that apply to unvaccinated individuals will be applied to community members who choose not to provide documentation to support their fully vaccinated status.

Vaccinated community members

Students should register their vaccine documentation with Health Services, and faculty and staff should register their vaccine documentation with Human Resources to be exempt from any policies pertaining to unvaccinated status.

Beyond the benefit of protecting ourselves and each other through vaccination, students, faculty and staff who complete the vaccination process:

  • Will be exempt from quarantine and isolation requirements if identified through contact tracing and no symptoms are being experienced.
  • Will be exempt from campus testing requirements.
Unvaccinated community members
  • Unvaccinated community members are defined in these policies as community members who have not registered their vaccination documentation to Coe College administration. Students should register their vaccine documentation with Health Services, and faculty and staff should register their vaccine documentation with Human Resources to be exempt from any policies pertaining to unvaccinated status.
  • Students, faculty and staff who have not registered full vaccination documentation prior to the start of classes must schedule a COVID-19 test between August 13 and August 16 and provide confirmation of a negative test result before August 18.
  • Students must submit a negative test result to covid@coe.edu before attending classes in person. Unvaccinated students may not attend classes in person until a negative test result is received.
  • Faculty and staff can provide a negative test result to o-hr@coe.edu prior to August 18. After that date a negative test result will be required prior to working on campus.
  • Students, faculty and staff may be required to comply with additional relevant testing as required by the NCAA or American Rivers Conference. Community members are required to comply with any testing directives.

Map of space where masks are optional and where masks are required
Click for a PDF of the map


The MedQ

The MedQ was established in 2010 by the city of Cedar Rapids, and is the only medical district in Iowa. It includes two of the nation's 100 Top Hospitals by IBM Watson Health™, the region’s largest physicians’ clinic and more than two dozen other medical offices, as well as several mental health care facilities, medically related businesses and human services organizations.

MedQ and Coe map