Student Handbook

• We acknowledge and encourage the academic experience to extend beyond the classroom and into our living and social environment, where all persons can work and learn together to promote high-level collaboration.
• We expect a campus free of incidents that create a hostile environment.
• We expect a healthy and responsible attitude to accompany all classes, programs, social gatherings, etc.
• Intoxication will not be an excuse for inappropriate behavior or policy violations that occur while under the influence.
• We expect that diversity of opinion will be encouraged and respected with honor and dignity; students should be able to disagree without being disagreeable.
• Everyone has the right to be respected for their individuality.
• The members of our campus community shall respect the rights of other persons, including, but not limited to, regard to their actual or perceived age, color, creed, disability, neurodiversity, gender identity, gender expression, national origin, race, religion, sex, pregnancy, or sexual orientation.
• The Coe community is made up of individuals who model these standards and hold each other accountable. In order for the community to encompass the goals outlined above, each individual is responsible and accountable for their own actions and words, and should use this document as a guideline.

• Resident Assistant (RA): A trained paraprofessional student who lives on each floor or wing. The RA works with the floor as a peer leader, information and referral source, and college official who mediates adherence to college policies. The RA is available to help with personal concerns, establish an environment conducive to study and personal growth, and to be supportive in helping students take responsibility for their community.
• Senior Resident Assistant (SRA): A trained paraprofessional upper-class student staff member within the Office of Residence Life.  These live-in, front-line responders are tasked with mentoring Resident Assistant staff and serving as a resource to students in their respective areas.
• Assistant Directors of Residence Life (AD): A professional staff member who supervises the student staff, provides support to residents, administers residential living space procedures and policies, and deals with emergencies and crisis situations. ADs reside on campus.
• Director of Residence Life: The Director of Residence Life is responsible for the administration and oversight of Residence Life to ensure the smooth transition of students and positively impacts the overall retention at the College. The Director also serves as a member of the Student Life leadership team, which strives to create a best-in-class outside-of-the-classroom culture from the point of enrollment through graduation. The Director of Residence Life also directs crisis response on an on-call duty rotation.​​​​

• Married students
• Students with, or expecting, dependent children 
• Students who continue to reside with their parent(s)/ legal guardian(s) at home and live within a 25 mile driving distance from campus 
• Students that have completed eight or more semesters
• Students not enrolled full time
• Students who are 23 years or older by the first day of class of the current academic year

• Thoroughly clean your residence. Sweep/scrub/vacuum floors; empty wastebaskets; wipe off desks, shelves and window sills; wipe out drawers; remove all tape/adhesives from surface areas. Apartment and house residents must clean all common areas within your living space, including living rooms, dining rooms, kitchens, bathrooms and basements.
• Lofts must be dismantled
• Return all Coe College property and original furniture to its original location. Make sure the windows and screens, smoke detectors, and drapes/blinds are all in working order. Make sure all items affixed to the wall (3M strips, adhesive items, etc.) are removed, as well.
• All personal belongings must be out of your room before a RA inspects it for the last time. 
• Turn in your keys as instructed by Residence Life Professionals to the RA. If keys are not returned, it will result in the student being billed for a re-core.

• They may incur charges for damages (including improper checkout, failure to return keys, late check out) which are be assessed and charged to their student account;
• Students will not be able to appeal damage charges;
• Rooms are evaluated based on the Room Condition Form (RCF) located in Residence by Symplicity (available in my.coe.edu) each year. This evaluation will be completed after the student hands in their keys or once the buildings close;
• Any items remaining or left behind will be considered abandoned and disposed of at the student’s expense immediately.
  • Items remaining estimated to be more than $100 will be held on to for 7 days before being disposed of. 

• The room is empty of all personal belongings.
• All furniture is in the room and in good condition.
• Tape, tacks, nails, 3M hooks/strips, and sticky tack should be removed from the walls, door, ceiling, furniture, etc.
• All surfaces are wiped down and clean.
• The carpet is vacuumed and/or floor is swept.
• Windows are closed and locked
• Blinds or shades are down and closed.
• All trash has been removed and disposed of appropriately.
• Lights are turned off.
• The door is closed and locked.
• Key in express checkout envelope and deposited in the drop box outside of the Student Life Office (envelope should be labeled with full name, date, time, building, room #, key core code)

• personal air conditioners or air conditioning units
• private exterior antennas
• gas or charcoal grills
• personal refrigerators greater than 4.5 cubic feet (limit of one refrigerator per room)
• extension cords and power strips (surge protectors are permitted)
• halogen lamps, lava lamps, and other lamps with increased risk for causing fires
• toasters, toaster ovens, pizza ovens, hot plates, pressure cookers, or other items with an open heating element
• space heaters
• candles, incense, or any other open-flamed or burning items*
• fireworks or other explosives (see weapons policy)
• weapons including prop or theater weapons (see weapons policy)
• laboratory chemicals
• fish tanks larger than 10 gallons (see pet policy) 
• hover boards, electric skateboards, or similar items containing batteries with increased risk for causing fires 
• bikes, skateboards, rollerblades, etc. are not permitted for indoor use in campus buildings
• natural Christmas trees
• hookahs ​​​​​​​

*For fire safety reasons, candles, incense, or any other open‐flamed devices are not permitted in any college owned residence. Students with religious observance needs not met by this policy may contact a Residence Life Professional staff member. ​​​​​​​​​​​​​​

• 11 p.m. to 9 a.m. – Sunday through Thursday
• 2 a.m. to 10 a.m. – Friday and Saturday 

Written Letter of Warning

Administrative Conduct Meeting 

Administrative Hearing Board 

• The alleged conduct violation(s)
• A request to coordinate a time for the initial investigation meeting within 5 business days,
• An overview of the Administrative Hearing Board process
• Information for submitting evidence; including a request for additional individuals to be interviewed as witnesses for the investigation.
• Notice that the responding party is presumed not responsible for the alleged violation
• Notice that a determination on responsibility for the alleged violation will be made within 10 business days of the conclusion of the Administrative Hearing Board.
• Notice that each involved party in the administrative Hearing Board process has the right to a support person of their choice
• Notice that individuals with a need to know may inspect and review evidence collected in the investigation prior to a determination of responsibility
• Notice that knowingly making false statements or submitting false information during the investigation and Administrative Hearing Board process is prohibited.

• the time, date, and place of the hearing;
• the name of the panelists serving on the Administrative Hearing Board.

1. Panelists will receive information about the incident and available evidence prior to the hearing. When the panelists are prepared, the Conduct Officer will bring the students into the room or web call.
2. The chairperson invites introductions of panelists and participants and explains expectations and process for the hearing.
3. The respondent(s) will be asked if they take responsibility for each of the charges.
4. Each of the participants will tell the Hearing Board what happened.
5. Panelists will ask questions.
6. The Conduct Officer/Investigator will make statements.
7. Participants and panelists will be invited to make any final statements.
8. All participants will be dismissed from the hearing

• Involved individuals are expected to arrive to the hearing on time and prepared
• Involved individuals are expected to answer questions honestly and on their own
• Involved individuals are expected to conduct themselves in a respectful and professional manner (no profanity, intimidating behaviors, etc.)
• Involved individuals will not interrupt the hearing board chair, conduct board members, other individuals, etc.
• Communication via technology (cell phones, computers, etc.) is restricted during the hearing
• New documentation or evidence cannot be submitted on the day of or during the hearing

Appeal Process

• there is newly discovered evidence, which was not available at the time of the hearing and it is believed this evidence would result in a different outcome; and/or
• there were procedural errors, which had a material impact on the outcome; and/or
• the assigned sanctions are believed to be disproportionate to the finding

Retaliation  

Student Rights During the Conduct Process  

• The right to a reasonably prompt and impartial process.
• The right to receive notice should there be good cause for a delay in the process.
• The right to share personal perspective and submit a personal statement regarding the incident.
• The right to submit relevant evidence and request the insight of witnesses to provide additional information directly related to the incident in question.
• The right to be informed of the outcome and receive appropriate sanctions.
• The right to appeal a finding of responsibility with an Appeal Officer.

• The right to a reasonably prompt and impartial process.
• The right to receive notice should there be good cause for a delay in the process.
• The right to share personal perspective and submit a personal statement regarding the incident.
• The right to submit relevant evidence and request the insight of witnesses to provide additional information directly related to the incident in question.
• The right to be informed of the outcome and receive appropriate sanctions.
• The right to appeal a finding of responsibility with an Appeal Officer.

• Educational Assignments: completing an online course; researching a specific topic related to a violation; writing an analysis or reflection; counseling sessions, following up with designated Coe College officials; etc.
• Required Compliance: completing a directive to avoid further discipline/ remain in good standing​​​​​​​
• Letters of Apology: sincere and reflective letter of apology to impacted individual(s)​​​​​​​
• Parental Notification: In order to provide the most support possible, the assigned Conduct Officer will make contact with the individual’s parent or legal guardian to inform them of this incident and how to further provide support in the future.​​​​​​​
• Coach Notification: The individual’s coach will be informed of the individual’s involvement in this incident.​​​​​​​
• Community Service: Completion of approved service work​​​​​​​
• Fines or Restitution: Payment used to supplement costs for educational tools or preventative programming; reimbursement for damage to or misuse of property; etc.​​​​​​​
• Disciplinary Warning: written notice that the continuation of misconduct in general, or the repetition of specific conduct, is unacceptable. While less severe than probation, it's a serious indicator. Failure to comply with Coe College policies, guidelines, and expectations while on disciplinary warning, or failure to comply with this warning within the specified time period, may result in further disciplinary action.​​​​​​​
• Disciplinary Probation: the most severe status a student can receive while still remaining enrolled at Coe College. It signifies a significant violation of college policy. The terms of probation require refraining from violating any Coe College policies, rules, regulations, or expectations during the probationary period. Violation of the terms of probation or any other Coe College policies, may be grounds for interim accountability measures, immediate removal, suspension, or expulsion.​​​​​​​
• Interim Accountability Measures: In certain instances, it may be necessary for the college to impose interim accountability measures, including suspension, pending a hearing.  This action may be necessary when, in the sole discretion of the Dean of Student Life & Co-Curricular Programs ,or their designee, the continued presence of the accused student may constitute a threat or disruption to the normal academic process of the college, or where the student is considered a danger to other students or to themselves.  In such cases, a hearing will be scheduled as soon as appropriate.​​​​​​​
• Immediate removal: The college has the ability to remove student housing and/or administer a campus ban without prior notice or refund and/or deregistration from (a) class(es) without a refund.​​​​​​​
• Suspension: If it is determined that a student is responsible for misconduct and their continued presence on campus would threaten or endanger the safety, health, or well-being of the campus community or impair the proper functioning of Coe College, the Dean of Student Life & Co-Curricular Programs or their designee may suspend the student. Suspended students must leave campus within twenty-four (24) hours, unless directed otherwise.  Suspended students will not be permitted to remain enrolled in classes, will be removed from extracurricular activities (including athletics), and will not be permitted to be in campus housing or on campus grounds. ​​​​​​​
• Expulsion: Termination of enrollment. The conditions of readmission, if any, shall be stated in the notice of expulsion. Expelled students must leave campus within twenty-four (24) hours, unless directed otherwise.  Expelled students will not be permitted to remain enrolled in classes, will be removed from extracurricular activities (including athletics), and will not be permitted to be in campus housing or on campus grounds.​​​​​​​

During summer sessions or scheduled breaks, students will be expected to observe all Coe College expectations, policies, and regulations. Reports of alleged violations will be handled by the Student Conduct Process outlined in this policy. Coe College and the Office of Student Life maintains flexibility to adapt the aforementioned process when good cause exists, due to differences in staffing over the summer sessions, scheduled breaks, etc. Necessary changes to the process (when good cause exists) will be communicated with the student. 

A visual overview of the Student Conduct Process is available online.

• Handler: The “handler” is the individual who has requested the accommodation and has received approval to bring an ESA into college housing.
• Accessibility Services Office: The Accessibility Services Office collaborates with individuals, faculty, and staff to ensure that individuals with disabilities have reasonable accommodation(s) for equal access to all Coe programs and activities. 

• Service Animal: A Service Animal is any dog, miniature pony, or simian that is individually trained to work or perform specific tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. 
  • The work or tasks performed by a service animal must be directly related to the individual's disability. Examples of work or tasks include, but are not limited to, assisting an individual who is blind or has low vision with navigation and other tasks, alerting an individual who is deaf or hard of hearing to the presence of people or sounds, providing non-violent protection or rescue work, pulling a wheelchair, assisting an individual during a seizure, alerting an individual to the  presence of allergens, retrieving items such as medicine or the telephone, providing physical support and assistance with balance and stability to an individual with mobility disabilities, and helping an individual with psychiatric and/or neurological disabilities by preventing or interrupting impulsive or  destructive behaviors.
  • Other animals, whether wild or domestic, trained or untrained, are not service animals for the purposes of this definition.

• Emotional Support Animal (ESA): Emotional Support Animals are a category of animals (assistance animals) that provide necessary emotional support to an individual with a mental or psychiatric disability that alleviates one or more identified symptoms of an individual’s disability.
  • ESAs are not considered Service Animals under the ADAAA and Coe College’s Assistance Animal Policy.
  • In most cases ESAs provide the necessary support to individuals with mental health disabilities without any formal training or certification.
  • The Accessibility Services Office will determine if need for access is demonstrated/approved for an ESA based on the individual’s disability and sufficient documentation provided.  An ESA will allow the individual an equal opportunity to use college housing.  An ESA’s presence in college housing has to be a reasonable accommodation determined by the Accessibility Services Office.
  • If  an individual establishes necessity for an ESA and it is allowed in the handler’s individual contracted residential living space, an ESA is not permitted in other areas of the college (e.g. common areas of residential living spaces, dining facilities, libraries, academic buildings, athletic buildings and facilities, classrooms, labs, student union, etc.).
  • ESAs are not considered pets as outlined in the pet policy.

1. Coe College housing is unique in several aspects including the mandatory assignment of roommates for many individuals and the mandate that individuals must share a room or suite in certain residence halls. To ensure that the presence of ESAs is not an undue administrative burden or fundamental alteration of college housing, Coe reserves the right to assign an individual with an ESA to a single room without a roommate.
2. Accessibility Services shall determine on a case-by-case basis whether the presence of an ESA is reasonable. A request for an ESA may be denied as unreasonable if the presence of the animal: (1) imposes an undue financial or administrative burden; (2) fundamentally alters college housing policies; (3) poses a direct threat to the health and safety of others; or (4) would cause substantial damage to the property, including college property.
3. Coe may consider the following factors, among others, as evidence in determining whether the presence of the animal is reasonable or in the making of housing assignments for individuals with an ESA:
   1. The size of the animal is too large for available assigned housing space; 
   2. The animal's presence would force another individual from individual housing (e.g. serious allergies); 
   3. The animal's presence otherwise violates individuals' right to peace and quiet enjoyment;
   4. The animal is not housebroken or is unable to live with others in a reasonable manner;
   5. The animal poses health risks from zoonotic diseases or safety concerns regarding containment that cannot be sufficiently mitigated for inclusion in the communal living setting;
   6. The animal's vaccinations are not up-to-date; 
   7. The animal poses or has posed in the past a direct threat to the individual or others such as aggressive behavior towards or injuring the individual or others; or 
   8. The animal causes or has caused excessive damage to housing beyond reasonable wear and tear;
   9. The animal is not at least twelve months old.
   10. There is already one registered Emotional Support or Service Animal in a residential living space. 

1. Documentation of Medical and/or Psychological Conditions by a licensed healthcare professional within the state of Iowa or the requester's documented home state.
   1. The form should include information specifically addressing:
      1. the nature of the proposed handler’s disability;
      2. the date[s] of the medical diagnosis and prescription for such an animal;
      3. how the animal is necessary to provide the proposed handler access to the housing program;
      4. the relationship between the disability and the assistance the animal provides.
2. A written request from the prospective handler explaining:
   1. the need for the animal
   2. the type of animal
   3. the date when the animal will be acquired
   4. description of the animal (e.g. weight, breed, etc.), whether the animal is housebroken, the animal’s name, and photograph of the animal and handler. 

1. The handler must abide by current city, county, and state ordinances, laws, and/or regulations pertaining to licensing, vaccination, and other requirements for animals. It is the handler’s responsibility to know and understand these ordinances, laws, and regulations. The college has the right to require documentation of compliance with such ordinances, laws, and/or regulations, which may include a vaccination certificate. The college reserves the right to request documentation showing that the animal has been licensed.
2. In the event that the animal is a dog, handlers must abide by all Cedar Rapids animal control ordinances. Handlers are also responsible for ensuring that animals are under their control and adhering to any College or City cleanup rules. The handler is required to clean up after and properly dispose of the animal’s waste in a safe and sanitary manner.
3. The handler is required to ensure the animal is well cared for at all times. Any evidence of mistreatment, neglect or abuse may result in immediate removal of the ESA and/or discipline for the responsible individual. Any care that cannot be reasonably conducted in the handler’s room must be done at an off campus location (grooming, flea treatments/baths, bathing, etc.) 
4. Coe College will not ask for or require an individual with a disability to pay a fee or surcharge for an approved ESA.
5. An individual with a disability may be charged for any damage caused by their ESA beyond reasonable wear and tear to the same extent that it charges other individuals for damages beyond reasonable wear and tear. This includes damage done to other students’ property or belongings.  The handler's living accommodations may also be inspected for fleas, ticks or other pests if necessary as part of the college’s standard or routine inspections. If fleas, ticks or other pests are detected through inspection, the residence will be treated using approved fumigation methods by a college- approved pest control service. The handler will be billed for the expense of any pest treatment above and beyond standard pest management in the residential living spaces. The college shall have the right to bill the handler’s student account for unmet obligations under this provision.
6. The handler must fully cooperate with college personnel with regard to meeting the terms of this Policy and developing procedures for care of the animal (e.g., cleaning the animal, feeding/watering the animal, designating an outdoor relief area, disposing of feces, etc.).
7. ESAs may not be left overnight in college housing to be cared for by any individual other than the handler. If the handler is to be absent from their residential living space overnight or longer, the animal must accompany the handler. The handler is responsible for ensuring that the ESA is contained, as appropriate, when the handler is not present during the day while attending classes or other activities. 
8. The handler agrees to abide by all equally applicable residential policies that are unrelated to the individual’s disability such as assuring that the animal does not unduly interfere with the routine activities of the residence or cause difficulties for individuals who reside there.
9. The animal is allowed in college housing only as long as it is necessary because of the handler’s disability. The handler must notify the Accessibility Services Office in writing if the ESA is no longer needed or is no longer in residence. To replace an ESA, the new animal must be necessary because of the handler’s disability and the handler must follow the procedures in this Policy when requesting a different animal. 
10. College personnel shall not be required to provide care or food for any ESA including, but not limited to, removing the animal during emergency evacuation for events such as a fire alarm or inclement weather. Emergency personnel will determine whether to remove the animal and may not be held responsible for the care, injury to or loss of the animal.
11. The individual must provide written consent for Accessibility Services to disclose information regarding the request for and presence of the ESA to those individuals who may be impacted by the presence of the animal including, but not limited to, Residence Life personnel and potential and/or actual roommate(s)/neighbor(s). Such information shall be limited to information related to the animal and shall not include information related to the individual’s disability.
12. An approved animal may not be brought onto campus until the Accessibility Services Coordinator receives updated vet records showing proof of updated vaccinations and spay/neuter.
13. Routine maintenance of the animal is expected and includes flea and tick prevention, deworming, and annual examinations. Coe has the right to request updated veterinary verification at any time during the animal’s residency. 
14. All animals should have a tag that identifies the handler and contact information in case of emergency.  Dogs, cats and ferrets are required to be licensed and wear a rabies tag. 
15. There cannot be more than one registered Emotional Support or Service Animal in a residential living space at any given time.
16. All animals must be caged/kenneled any time that the handler is not present in the living space. The handler must identify a location and person(s) off-campus as the emergency contact should someone need to care for the ESA unexpectedly.
17. If approved, handlers will need to acquire an "Approved Animal" sticker from the Student Life Office for their unit's door. This sticker is used to inform RAs, Safety & Security, Physical Plant, and emergency services that there is an animal in the room, should they need to enter the room for any reason.

1. the animal poses a direct threat to the health or safety of others or causes substantial property damage to the property of others; 
2. the animal’s presence results in a fundamental alteration of a college program; 
3. the handler does not comply with the handler’s responsibilities set forth above; or 
4. the animal or its presence creates an unmanageable disturbance or interference with the college community; or 
5. the handler becomes unable to provide necessary care for the ESA. 

1. Do not pet service animals or ESAs without permission of the handler
2. Do not feed service animals or ESAs without the permission of the handler. 
3. Do not deliberately startle and/or antagonize the service animal or ESA.
4. Do not separate or attempt to separate the service animal or ESA from their handler. 

• Roommate’s retainer chewed by handler’s ESA. Handler paid $200 and moved out of the room.
• ESA chewed items purchased by roommate. Handler reimbursed roommate and moved out of the room.
• ESA continually urinated in the room when the handler was absent. Handler required to take ESA off-campus.
• ESA urinated in several locations in an apartment causing $3200 in damage that was billed to the handler. 

• Students must request meal plan accommodations within the first week of each semester (except in cases of documented medical disabilities that require disability accommodation).
• No meal plan accommodations are based on vegetarianism or veganism. Vegetarian and vegan options are available for every meal according to the dietary requirements of vegetarians and vegans.
• A meal plan accommodation cannot be justified by financial hardship. Students should contact the Office of Financial Aid with any financial inquiries.
• Meal plans will not be exempt for students who live in the residence halls without kitchens.
• Meal plan accommodation requests are not guaranteed. Decisions will be made on a case-by-case basis with review of the Exemptions Committee. Any submissions after the set deadline will not be heard until the following semester.

1. The outcome has been adversely affected by a procedural error (e.g., material deviation from established procedures). It is necessary to describe this error in the letter requesting an appeal. The decision will not be invalidated by minor or harmless deviations from the process; or
2. New information may impact the outcome that was not available when the original request was made. It is essential to include in the appeal request a summary of this new information, why it was previously unavailable, as well as its potential impact on the decision.

• Promote a campus culture that values and celebrates  belonging in all its forms.
• Implement policies and practices that foster fairness for all members of the college community.
• Provide resources, support, and programming to empower students, faculty, and staff to succeed academically and professionally.
• Collaborate with campus departments and student organizations to organize events, workshops, and initiatives that promote awareness, understanding, and dialogue around community issues.
• Conduct ongoing research and assessment to identify areas for improvement and measure the effectiveness of our efforts.
• Foster a safe and respectful environment that encourages open communication and fosters a sense of belonging for everyone.
• Actively engage with local communities and organizations to build bridges and promote relationships beyond the campus borders.

Bias Incident Policy

• Hate crime constitutes a criminal offense committed against individuals, groups, or property, primarily motivated by the offender's biases relating to disability, ethnicity, gender, gender identity, race, religion, or sexual orientation. 
• Bias incident involves non-criminal actions, speech, or expressions driven, in part or whole, by a known or unknown bias or prejudice against individuals or groups based on their perceived or actual characteristics. 

Reporting a Bias Incident 

• Confirmation that the bias report has been duly received and recorded. 
• Provide the reporter with an opportunity to meet to discuss the incident in greater detail. 
• Support and resources will be shared to assist the reporting individual during this process. 
• Notice of options, including, but not limited to the list below, if deemed appropriate. 
  • Evaluation: The Dean of Student Life & Co-Curricular Programs or their designee may initiate dialogue with the individual who is alleged to have engaged in the bias incident, aiming to gain a comprehensive understanding of the matter. Possible follow-up actions includes, but is not limited to:
  • Facilitated Dialogue: In certain instances, the Dean of Student Life & Co-Curricular Programs or their designee may facilitate a voluntary conversation between the reporting individual and the individual implicated in the bias incident. Importantly, physical meetings will not be obligatory in such cases.​​​​​​​
  • Educational Programming: The Dean of Student Life & Co-Curricular Programs or their designee may offer voluntary participation in training sessions or the provision of educational resources to those involved in the bias incident. ​​​​​​​
  • Restorative Practices: When both the reporting individual and the individual allegedly involved in the bias incident express an interest, trained community members may be assigned to facilitate the application of restorative practices. These practices serve to promote healing and mutual understanding in the aftermath of a bias incident. ​​​​​​​
  • Referral to Student Conduct Process: Should the reported action be indicative of a violation of college policies, the incident can be referred to the student conduct process.​​​​​​​
  • College Responses: Depending on the nature of the incident, the college may undertake necessary actions, such as the removal of graffiti, issuing community notices, and providing supportive resources and assistance to impacted communities. ​​​​​​​
  • No Further Action: After a thorough evaluation, it may be determined that no further action is warranted. The Dean of Student Life & Co-Curricular programs or their designee will diligently examine the reported conduct to ensure that any additional measures are unnecessary. 

Support & Resources 

Considerations 

• The Student Financial Services Office, to verify a balance due or a credit to be refunded, as well as Student Loan information, and to be aware of financial aid adjustments;
• The Library, to ascertain that all materials have been returned;
• The Director of Residence Life, to arrange for room checkout within 48 hours.

• If students are on campus, contact Campus Safety & Security at 319.399.8888. (available 24/7)
• Call Foundation 2, Mobile Crisis Services at 319.362.2174 or 800.332.4224 (available 24/7)
  • Crisis text Foundation 2: 800.332.4224 (available M-F 9am-3pm)
  • Crisis chat Foundation 2: chat link (available M-F 9am-3pm)
• Linn Co. Mental Health Access Center.
  • Location: 501 13th St. NW, Cedar Rapids (walk-in, no appointment necessary)
• Call or text 988, National Suicide and Crisis Lifeline (available 24/7)
• Go to the emergency room or call 911. (available 24/7)

• Appointments with our contracted Physician Assistant (PA) are available Monday-Friday from 1:30-3:30 p.m. during the academic year
• Closed on college holidays, breaks and summer. 
• Based on the specific request/need, walk-in students may be immediately referred to a local urgent care or hospital, seen in Health Services, or given a scheduled appointment for a later time

• Assessment, evaluation, diagnosis, and treatment of minor illness and injury
• Diagnostic tests (e.g. strep screen, COVID-19 test, mono test, urinalysis, pregnancy, )
• Sexual health education (contraceptive counseling, pregnancy and sexually transmitted infections testing, and emergency contraception)
• Prescriptions for medications, when appropriate
• Additional/seasonal vaccination clinics including, but not limited to those for influenza and COVID-19 
• Physical exams for uninsured/underinsured students 
• Free health promotion and reference materials on a variety of health topics (weight reduction, nutrition, smoking cessation, fitness, and stress reduction counseling)  
• Health and wellness promotion/programming 
• Medical referrals as necessary for ongoing or specialty care
• Assistance with understanding/obtaining health care coverage

• Under 18 years of age:  According to Iowa law, students that are 17 years or younger, must receive permission from parent(s) or legal guardian(s) to receive medical care, treatment, or services, and they have the legal right to be informed about treatment. However, Iowa law also states that students under the age of 18 do not require parental/legal guardian consent for the following health care services: contraceptive services, emergency care, HIV/AIDS care, non-medical services, sexually transmitted infection services, substance abuse treatment, tobacco cessation services, sexual abuse or assault related medical and mental health services.
• Suicidality/homicidality/other physical harm to a third person: When there is a reasonable suspicion or evidence that a student is at imminent risk of attempting or completing suicide or homicide or physically harm another person, or if the student describes themself to health and wellness staff as being at such risk, Coe College will take action to protect the student’s safety and the safety of others. In these circumstances and/or in situations where the health and wellness staff member is obligated to seek outside assistance, student privacy will be maintained to the extent possible.  Sometimes this will require breaking confidentiality.
• Emergency care: If emergency medical or mental health care is needed, Coe College will provide relevant information about the student to those involved in accessing and providing the student’s care.
• Compelling professional reasons including but not limited to; reports of child, elder or dependent adult abuse.

Health Related Policies

• Access care and treatment regardless of race, creed, sex, national origin, or sexual orientation
• Consideration and respect for personal dignity and privacy.
• Know and identify the health care professionals providing the service. 
• Expect that their diagnosis, prognosis and methods of treatment be explained clearly and in terms that they can understand. 
• Clear and concise explanations of their condition and of all proposed procedures, including the risks and possible problems or side effects that may result. 
• Refuse treatment to the extent permitted by law. 
• Be informed about Health Service regulations and policies governing their conduct as a patient.
• Know what alternatives exist for their care and treatment.
• Seek medical treatment off campus at their expense. 
• Consult with a specialist at their expense. 

• Provide, to the best of their knowledge, accurate information relating to health matters. 
• Follow the treatment plan recommended by those primarily responsible for their care. 
• Accept personal responsibility if they refuse treatment. 
• Know and abide by Health Services regulations and policies during their time at the clinic. 
• Assume financial obligations for services received over and above basic on campus health services.
• Respect the rights of other patients, Health Services personnel and others they may come in contact with. 

• Assure the safety of persons, including College employees and students, guest of and visitors to the campus;
• Assure the safety, security, and protection of College property, including buildings, grounds, equipment, and other assets of the College, as well as non-college property located temporarily or permanently on College grounds;
• Respond to emergency situations or conditions and provide aid or take actions appropriate to the crisis situation within legal limits of the department's authority.

• Patrolling campus grounds, either on foot or in an authorized College vehicle;
• Conducting regular checks and inspections to insure building safety and security;
• Reporting damage, malfunctions, faulty equipment or utilities, or any unusual or questionable or dangerous or suspicious conditions or activities anywhere on campus, indoors or outdoors;
• Assisting all persons to comply with College regulations and rules of conduct on campus, including issuing traffic and parking citations when appropriate;
• Providing security coverage for special College functions as assigned by a direct-line supervisor;
• Providing crowd control when necessary and as assigned by a direct-line supervisor;
• Responding to requests for routine departmental services (e.g., unlocking a classroom for a person authorized to enter, walking escorts, assisting in starting cars with dead batteries, etc..).
• Enters each dormitory only as directed or on a need basis

• Reserving non-academic and academic spaces for meetings and events
• Request funding from Student Senate
• Have a business account to hold funds
• Receive a Coe-approved club email address
• Host and manage organization page in the involvement app

Additionally, all student clubs and organizations must re-register annually with the Student Activities office to maintain these benefits. Re-registration occurs at the start of every academic year.

Students who are looking to join an existing organization or have questions about starting their own organization, can reach out to studentactivities@coe.edu.

• Have a record of physical examination on file with Coe College. Freshmen and transfers must have completed a physical examination during the six months prior to enrolling at Coe.
• Complete a Demographics and Mandatory Verification of Medical Insurance form. Every student-athlete at Coe is required to have their medical insurance meet the listed requirements on this form. One of the requirements is to ensure that student athletes have enough insurance to meet the NCAA provided catastrophic insurance policy. The NCAA provides catastrophic insurance coverage to all NCAA student athletes in the event that an injury or illness exceeds $90,000. In addition to completing this information each student athlete will be required to submit a copy of their insurance card. This will be placed on file in the event that medical assistance is needed.

1. Students who are living at home with a parent/legal guardian within 25 miles of Coe (verification required) 
   1. Cannot be a relative such as sibling, aunt/uncle, cousin, or grandparent (unless legally documented as legal guardian).
   2. Must be able to establish residency at the address for at least one year.
   3. Must be the parent/legal guardian primary residence.  Parents/legal guardians cannot purchase a house for their student to live in.
2. Students who are 23 years of age or older by the first day of class of the current academic year (verify age through records in Symplicity).
3. Students who are married by the first day of class of the current semester (a copy of marriage license must be provided).
4. Students who have a dependent child living with them (verify through child’s birth certificate or legal documents of legal guardian change).
   1. Students who are expecting to give birth in the middle of the semester.
5. Students who have completed living on campus for 8 full semesters.
6. Students who are enrolled less than full-time

• Spring Submission/Review Period: Thanksgiving Break - Spring Date of Record
• Fall Submission/Review Period: March - Fall Date of Record