Student Payroll
Onboarding/Payroll Forms
Students may not begin working until the onboarding process has been completed.
Once Human Resources is notified that a student has accepted a position, the student will receive an email to complete the necessary onboarding process through Paycor, our HR payroll system.
Work-study employment is subject to all federal employment regulations. Before beginning work, students must complete the required payroll forms, which include:
- Federal Form W-4 – Employee’s Withholding Certificate
- Iowa State Form W-4 – State income tax withholding
- Federal Form I-9 – Employment Eligibility Verification
To fully complete the I-9 Form, students must present original, unexpired documents in person to the Human Resources Department, located in the lower level of Voorhees. Photocopies are not accepted.
Please reach out to o-hr@coe.edu with questions.
Student Timesheets
Student workers will be paid on a bi-weekly schedule with payday every other Friday. Time cards must be submitted and approved by midnight on the Monday before each payday. Student workers will track their work hours in Paycor using a digital timesheet and create a punch when arriving at work and again when leaving. These punches will appear on the timesheet as your "in" and "out" times for each workday.
Accurately recording your time is essential. Your timesheet is what drives payroll, and we strive to ensure all student workers are paid correctly and on time. Timely and accurate punches help us meet that goal.
Student Pay Statements
- Students are either paid via Direct Deposit to a bank account, or their pay is applied to their bill (tuition, housing, etc.) Students select this option through the Student Tuition Deduction Form.
- Students can view their pay stubs on Paycor by selecting pay stubs from their profile.