Steps to starting a new student organization
Step 1: IDEA - A new student organization should be unique and intentional. Think about the goals of your organization and what you will bring to the Coe community. You will need a well-organized purpose statement.
Step 2: PEOPLE - You are required to have at least five students involved to start a new organization. There are three required officer positions: President, Treasurer and a Faculty/staff Advisor. Decide what you would like from your officers and seek out appropriate people. For the advisor, this person should be interested in the activities of the organization and provide overall insight and guidance on college policies and processes. The advisor needs to be currently full-time and on campus so they can serve as a resource for students.
Step 3: FORM - Fill out the New Student Organization Interest Form You will hear back within two weeks with an update.
Step 4: REVIEW - Your interest form will be reviewed by a committee and decided if more information is needed or if you can move on in the process.
Step 5: FINALIZE - If approved, you will create a constitution for your organization and complete an organization application.
Step 6: PRESENT - You will present your finalized group to a committee of Student Senate, who will vote for final approval.
Step 7: APPROVAL - If approved, you can now reserve space on campus, get an email address and plan events. Don’t forget to fill out required forms and attend trainings as needed.
Benefits to Recognition:
In order to manage risk and ensure safety, Coe has a travel policy for student organizations and groups travelling for Coe-related activities.
Public Viewing (Showing TV, Movies)
Even though Coe is a private, educational institution, we need to abide by copyright laws in regards to public viewings of copyrighted movies and videos. The concept of "public performance" is central to copyright and clearly defined by the law. For films, this means that anytime a movie is shown outside of someone’s home, it must be properly licensed.
How do I get a license?
Most licenses can be purchased through a licensing company such as Swank Motion Pictures. Coe student organizations or departments can obtain a license by contacting: Dana Hillyer, Swank Motion Pictures at: firstname.lastname@example.org or 800-876-5577. Payments can be made via invoice/check or credit card. Visit www.swank.com for more information. For smaller films or educational documentaries, licensing can often be obtained directly from the producing company. Check the film's website for more information, or contact Laura Van Buer, Director of Campus Life, or Laura Riskedahl, Head of Audiovisual, for more information.
Please let us know if you have any questions. Students and student organizations should contact: Laura Van Buer (email@example.com) and faculty/staff should contact: Laura Riskedahl (firstname.lastname@example.org).
Raffles & Gambling
Coe College does not purchase a gaming license. As such, any form of gambling on Coe College property or involving college functions is prohibited, including raffles. Gambling is defined as playing a game for money or property or otherwise placing a bet on an uncertain outcome. Students found responsible for participating in gambling activities are subject to disciplinary action by the college under the applicable policies.
Events hosted at Coe College should use Sodexo catering for any food or drink needs. Information about catering can be found here.
Students are not allowed to sign contracts on behalf of Coe College. If your student organization is planning on hosting an event that a contract is required (for renting equipment, hosting a speaker, booking a vendor, etc.) please contact Laura Van Buer, Director of Campus Life at email@example.com.
Political Activity Policy
Coe College is dedicated to providing students with an educational environment that will foster those habits of mind and action that are vital to engaged citizens in a democratic society. This is the goal of a liberal education, a goal that cannot be met without maintaining free and open inquiry within our college community. As an academic community we also seek to have our engagement in political expression be of a civil and thoughtful form. As a tax exempt entity, Coe College is prohibited by federal law from participating in or attempting to influence campaigns for any elective office or ballot proposal. The following policy attempts to balance these competing considerations of free expression, civility, and federal election law while providing members of the college community, its faculty, staff, and students with guidance in conforming their political activity to these considerations.
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