Application for federal and state financial aid must be made by completing a Free Application for Federal Student Aid (FAFSA) at fafsa.gov. In order to complete online filing of the FAFSA, students and parents should create an FSA User ID. The FSA ID may be used to provide an electronic signature on the FAFSA which will ensure prompt processing, typically between 48-72 hours. The FAFSA can also be completed on paper (processing can take 3-6 weeks) and submitted via US mail. Please contact our office for a paper copy of the FAFSA.
The FAFSA should be submitted by our priority deadline of March 1 each year that you plan to attend Coe. Failure to file the FAFSA by the priority deadline may result in the loss or reduction of federal, state and Coe need-based grants, and low-interest federal loans. Upon submission of the FAFSA the family is provided with an Expected Family Contribution (EFC). The EFC is the amount that your family is estimated to be able to contribute toward college costs. Please note that the EFC and your family’s direct costs will not necessarily be consistent.
Students filing online who provided a valid email address will be notified electronically when the results of their FAFSA are available to be viewed. We strongly recommend that you log back into your application at fafsa.gov and view your application. Any necessary corrections or updates to tax information can be made online by the applicant at this time.
The amount of your financial aid award depends on your enrollment status, as of the college’s official date of record (Fall term 9/8; Spring term 1/22). You may receive less financial aid if your full time enrollment status changes prior to the official date of record. The amount of the reduction can vary and is contingent upon the following enrollment statuses: full-time (3 or more course credits); three-quarter time (2.5 course credits); half-time (2 course credits); less than half-time (less than 2 course credits).
If you are receiving any federal or state financial aid (Federal Pell Grant, Federal Supplemental Opportunity Grant, Federal Work Study, Federal Perkins Loan or Federal Stafford loan) please note the following regarding your coursework and federal aid eligibility.
Federal Financial Aid is awarded based on a student’s enrollment status as defined by the US Department of Education and may be prorated if the student is taking less than 3 course credits. When determining enrollment status (full, three-quarter, half and less than half), the US Department of Education only allows you to receive financial aid for courses that are required in order to complete your program of study.
Frequently Asked Questions
IMPORTANT NOTICE - Beginning with the 2018–19 FAFSA cycle, you may utilize the IRS Data Retrieval Tool [DRT]. This will not work for any past filing years, so please continue to request your Tax Transcripts through the IRS.
Federal regulations require that selected FAFSA applications complete the verification process. Students may be chosen for verification by the U.S. Department of Education or by Coe College. If your application is selected for verification, you will be notified by the Coe College Office of Financial Aid. You are required to submit supporting documentation as requested. These supporting documents may include, but are not limited to:
FASFA verification forms available on our website that we may ask you to complete:
Returning students selected for verification may not receive a financial aid award letter until all requested documents are received and reviewed by the Office of Financial Aid. Prospective students will receive a preliminary financial aid award letter prior to completion of verification. In order to finalize the awards offered, all requested documents should be received by the Office of Financial Aid at least two weeks prior to the end of your award period. Federal Regulations require that students selected for verification must complete the verification process before a financial aid administrator is permitted to make special circumstance adjustments to their FAFSA data.
Your financial aid award is subject to change if verification results in a change to your Expected Family Contribution (EFC). During the verification process the Office of Financial Aid will contact you if clarification is needed on any of the data reported on the FAFSA. You will receive a revised financial aid award letter if corrections that were made to your FAFSA resulted in changes to your financial aid eligibility. In addition, a financial aid special circumstance appeal cannot be processed before the verification processed is completed.
If you have been granted a tax filing extension by the IRS, or if you are unable to obtain a tax transcript because you were the victim of identity theft, you should contact the Office of Financial Aid for guidance on alternative documents that can meet income verification requirements.
Failure to Submit Verification Documents
Please be aware that failure to submit all requested documents could ultimately result in the suspension of your financial aid application. The deadline for reinstating your financial aid application (by submitting the requested documents) is two weeks prior to the end of your award period. Failure to submit documents may result in the termination of your financial aid application. Current and deposited incoming Coe students can monitor the status of the documents requested and submitted by accessing the Financial Aid tab on my.coe.edu.
The Office of Financial Aid is required to monitor students who receive federal financial aid to determine if they are making satisfactory academic progress (SAP) toward their degree program. SAP standards apply to all students receiving federal, state, and institutional financial aid. These standards apply to a student’s entire degree program including terms for which financial aid was not applied or for which enrollment was less than full-time. SAP for federal financial aid recipients is measured each term of the academic year* for which a student is enrolled. The specific criteria of SAP and the consequences to the student if progress is not achieved, is outlined in the SAP Policy listed below. Students should contact the Office of Financial Aid with questions regarding the intent or the interpretation of these standards.
SAP is measured in three components: Cumulative Grade Point Average (GPA); Pace (Completion Rate); and Maximum Time Frame Limitation.
|Total course credits attempted**||Cumulative minimum GPA|
|16 and above||2.0|
|Total course credits attempted**||Minimum percentage of attempted course credits completed|
|16 and above||70%|
Financial Aid Warning
A student who does not meet the minimum SAP standards for GPA or Pace will be placed on Financial Aid Warning for the following term. Federal financial aid can be received during a Financial Aid Warning term. A Financial Aid Warning notice is sent to the student by the Office of Financial Aid at the beginning of the warning term.
Financial Aid Suspension
A student who fails to meet SAP during the warning term or has attempted 48 cc is no longer eligible to receive federal financial aid and is placed on Financial Aid Suspension. The Office of Financial Aid will notify the student of his or her financial aid suspension; the notice will include information on the financial aid appeal process.
Financial Aid Appeal
A student may appeal his or her financial aid suspension by completing the SAP Appeal Form. The appeal should be submitted to the Office of Financial Aid and must include an explanation of why the student failed to meet SAP and what has changed in the student’s situation that would allow him or her to meet SAP standards during the term. Circumstances are limited and cannot be based upon a student’s need for assistance or the lack of knowledge that financial aid assistance was in jeopardy. Examples of possible situations include documented serious illness, severe injury, death of a family member, or other circumstances that prevented the student from meeting SAP standards. The Financial Aid Appeal Committee will review the appeal and notify the student of the outcome within 14 days of the receipt of a completed appeal form. A student whose appeal is denied will be granted a 100 percent refund of tuition charges if he or she officially drops all courses.
Financial Aid Probation
A student who successfully appeals his or her financial aid suspension is placed on Financial Aid Probation. Federal financial aid can be received for the term a student is on Financial Aid Probation.
A student who cannot demonstrate that SAP standards can be met during one term on Financial Aid Probation is required to submit an academic plan as part of his or her Financial Aid Probation Appeal. An Academic Plan is generally developed based on a student’s individual needs.
A student whose appeal has been granted based on an Academic Plan must meet the terms of the plan in order to receive federal financial aid. A student’s Academic Plan will be evaluated each term and, if it is determined that the conditions of the plan are not met, the student may be placed on Financial Aid Suspension for the subsequent term.
Regaining Eligibility when a Financial Aid Appeal has not been granted
If a Financial Aid Probation Appeal is denied or an appeal was never submitted, the student may regain eligibility to receive financial aid by completing a number of courses without receiving federal financial aid. It is the student’s responsibility to contact the Office of Financial Aid if he or she can demonstrate that SAP standards are being met or that an Academic Plan has been developed that, if followed, will ensure the student is able to meet SAP standards by a specific point in time.
Impact on SAP of certain types of status marks and credits:
Audited courses do not count towards degree requirements and do not impact SAP.
Status Mark of I:
Courses for which a grade has not been reported at the time of the SAP evaluation will be counted as attempted credits. Credit is not earned and GPA is not impacted. It is the student’s responsibility to inform the Office of Financial Aid when a grade has been reported.
Satisfactory – Unsatisfactory Graded Courses:
Grades of S count as attempted credits and credits earned. Grades of U count as attempted credits, but not credits earned. Grades of S and U do not impact GPA.
Accepted transfer courses count as attempted and earned credits, but do not impact the cumulative GPA. Courses that are taken at another institution that are not accepted by Coe College do not impact SAP standards.
Successfully completed courses that are repeated are counted as attempted credits but not credits earned. The grade earned in a repeated course will replace the previously earned grade and may impact the cumulative GPA. A student must report any grade changes/updates that affect aid eligibility directly to the Office of Financial Aid.
Failed courses that are repeated are counted as attempted and earned hours and therefore impact the cumulative GPA.
Status Mark of W and WF:
Courses for which a student receives a W of a WF count as attempted credits.