Financial Information

FEES

(Rates subject to change.)

Admission Deposit

A $200 non refundable deposit is paid to the College by the accepted candidate. This deposit is credited to the student's account when the student enrolls as a full time student for the term in which admission has been granted.

Comprehensive Fee 2007-2008 (For Full-Time Students)

Coe College charges a single Comprehensive Fee which covers tuition, room, board, and student fees. The student fees include Health Services and Activity Fee which is allocated to the Student Senate for apportionment among various student activities such as the newspaper, yearbook, literary magazine, and social events. Expenses not covered by the Comprehensive Fee include some music lessons, books, linen service, personal expenses, certain specific campus events, and health and accident insurance.

Full-Time and Part-Time Students

A student is full time in the Fall or Spring Terms if registered for three or more course credits per term. "Total course credits" is the sum of day and evening classes. A registration of fewer than three course credits defines a part time student.

A part time student cannot be an on campus resident student, unless special written permission has been granted by the Office of Residence Life.

Students who are taking less than three credits are considered part time and may not participate in the complete program of College activities unless they pay the activities fee.

On-Campus and Off-Campus Resident Students

Coe is primarily a residential college. Therefore, all students are charged for room and board unless exempt for one or more of the following reasons:

1. The student's home residence is within the commuting area.
2. The student is married.
3. The student has applied for and received written notice from the Office of Residence Life that off campus living permission has been granted. (Such written permission must be on file in the Business Office and must be renewed each year.)

ACM and Other Off-Campus Study Programs

Students desiring to study off-campus must first obtain approval from the Director of Off-Campus Studies. In every case, students are responsible for their own transportation and living expenses. Each student is advised to check with the program’s advisor as to the cost (and other details) of each program. This charge could vary significantly from the cost of remaining on campus. Charges for Fall Term or Spring Term off-campus programs will be the greater of Coe tuition or the tuition and program costs charged by the ACM or other colleges for Fall Term or Spring Term. Students will be billed the actual housing costs of the off-campus study program. If the housing cost cannot be identified separately fromthe program cost of the off-campus study, then the charge will be the greater of Coe tuition and housing costs or the tuition and program costs of the off-campus study program. Coe financial aid availability is subject to approval by the Director of Off-Campus Studies. Students registered for the optional May Term who desire to study off-campus (except Coe-sponsored programs) are billed a surcharge fee for tuition and/or program costs which are greater than 10% of Coe’s annual tuition. Tuition and fees for ACM off-campus study programs or study programs sponsored by other colleges must be paid in full prior to attending the offcampus program.

Reduced Tuition - Age Discount

Students who meet the following criteria are eligible for a 25% tuition discount:

1. Twenty-five years of age or older at time of enrollment.
2. Enrolled full-time at Coe.
3. United States citizen.
4. Degree-seeking.
5. Not receiving any other Coe-based financial aid.

Reduced Part-Time Tuition – Age/Continuing Education Discount

Students who meet the following criteria are eligible for a 60% tuition discount:

1. Twenty-five years of age or older at time of enrollment.
2. Enrolled part-time at Coe (less than three courses).
3. Not receiving any other Coe-based financial aid.

If a student receives the age discount, no additional Coe-based financial aid will be awarded. A student may apply for all other state and federal financial aid by completing a Free Application for Federal Student Aid (FAFSA) form. There is no discount on tuition and fees for students participating in any Coe or ACM off-campus study programs.

Students who are 65 years of age or older may enroll for Coe courses on a non-credit, space-available basis for a special reduced tuition rate of $30 per course.

Qualifying teacher education students enrolled in Coe’s ninth or tenth term plan may obtain applications from the Teacher Education Department for a discount of up to 60% of regular full-time tuition charges. Page 131 provides detailed instructions and deadlines for applying. (Rates subject to
change.)

Full-time students who are pursuing a major in public accounting, have not completed their degree requirements in four years, and are above academic probation level receive a tuition discount of 60% of regular full-time tuition charges in their fifth year of study. (Rates subject to change.)

SCHEDULE OF COLLEGE CHARGES FOR
ACADEMIC YEAR 2007-2008
(fees subject to change)

INSTITUTIONAL REFUND POLICY/RETURN OF TITLE IV FUNDS

The refund policy applies to a student who changes enrollment status, withdraws, is expelled, stops attending all classes, or is granted a leave of absence. Change in enrollment status is defined as a change in a student’s course registration, change in housing, or a change in board plan.

The College receives and issues Title IV funds for federal financial aid programs which include the following: Unsubsidized FFEL/Direct Loans, Subsidized FFEL/Direct Loans, Federal Perkins Loan, FFEL/ Direct Plus Loans, Federal Pell Grants, Academic Competitiveness Grant, National SMART Grant, and Federal SEOG.

The College’s refund and repayment policy for Title IV federal financial aid and all other state and Coe College financial aid conforms to federal regulations administered by the U.S. Department of Education.

Title IV aid and other financial aid is earned on a pro-rata basis, predicated on the academic calendar up to the 60% point in the term; aid is viewed as 100% earned after that point in time. A copy of the worksheet used for this calculation and examples of this policy can be obtained from the Financial Aid Office.

Refunds on tuition, room, board, and student fees are charged on a prorated basis, predicated on the academic calendar up to the 60% point in the term. There are no refunds after that point in time. Refunds only apply to tuition, room, board, and student fee charges. Room and board up to the 60% point in the term are prorated to the day a student vacates his or her room or apartment.

In accordance with Federal regulations, unearned Title IV aid must be returned by the College in the following order: Federal Unsubsidized Loans, Federal Subsidized Loans, Perkins, PLUS, Federal Pell Grants, Academic Competitiveness Grant, National SMART Grant, Federal SEOG, other Title IV assistance, other Federal sources of aid, state-funded assistance, private and Coe College aid.

If funds have been released to the student because of a credit balance on the student’s account at Coe College, the student may be required to repay some or all of the federal, state, or Coe aid released to the student. Unearned loan proceeds paid directly to the student must be repaid under the terms and conditions of the promissory note. Unearned Title IV grant proceeds paid directly to the student must be returned by the student to the Department of Education. The amount of unearned grant funds a student must repay is limited to the amount by which the grant overpayment exceeds half of the original grant funds. An overpayment of $50 or less does not have to be repaid. The student must make arrangements to return such grant proceeds within 45 days of the initial notification from the College. Failure to make repayment arrangements results in the loss of any further federal financial aid eligibility.

In the event that a student received less aid than the amount they earned at the time of withdrawal, a student is eligible to receive those funds. The College notifies the student of their eligibility of a post-withdrawal disbursement of aid. The student has 14 days to accept or decline these funds. No postwithdrawal disbursement is made if no response is received within 14 days of the date the College initially notified the student.

A student who withdraws before the 60% point in the term may receive a refund. For example, a student who withdraws after completing 20% of the term is charged 20% of tuition, room, board, and student fees and retains 20% of their financial assistance. To obtain a complete calendar with the specific percentage, a student is charged/refunded, contact the Business or the Financial Aid Offices.

Steps to Calculate Earned Financial Aid and Assessed Institutional Charges:

The following schedule is an illustration of earned financial aid and assessed institutional charges (tuition, room, board, and student fees) on a pro-rata basis for the Fall and Spring Terms.

MAY TERM (Optional)

May Term is a non-tuition charge term for full-time students enrolled in the Spring Term; therefore, no Title IV aid or institutional aid is awarded to students. If a student is not enrolled full-time for the Spring Term, then a one course part-time charge is assessed.

Part-time May Term tuition refund for students not enrolled full-time in the Spring Term:

Enrollment Status Changes

Changes in enrollment status from full-time to part-time affects a student’s financial assistance; financial aid is proportional to institutional charges.

Part-Time Students

A part-time student withdrawing from class in the Fall and Spring Terms shall be subject to the same prorated refund as full-time students.

Summer Students

A summer student withdrawing from class will be subject to the Institutional Refund Policy/Return of Title IV Funds which credits earned aid and assessed charges on a prorated basis, predicated on the term/session enrolled.

Summer Fees Schedule Policy

The following schedule is an illustration of earned financial aid and assessed institutional charges (tuition, room, and board) on a pro-rata basis for Summer Term.

Withdrawal Notice

Any student wishing to withdraw from Coe has the responsibility of initiating the withdrawal process. The official withdrawal procedure is initiated and concluded with the Office of Student Affairs.

If a student is unable to complete the official withdrawal process, the intent to withdraw can be communicated to one of the following offices: Registrar, Financial Aid, Admission, Student Affairs, or Business Office.

A student’s withdrawal date is:

The date, as determined by the institution, that the student began the withdrawal process prescribed by the institution (see chart above);

--OR the date, as determined by the institution, that the student otherwise provided official notification to a designated office (see p. 184) of his or her intent to withdraw;

--OR if the student ceased attendance without providing official notification, the mid-point of the term;

--OR the student’s last date of attendance at a documented academically-related activity.

Residence Hall Deposit

Each student living in College residence halls deposits $75 ($150 per person for an apartment) which is maintained in case of damage to College property. This deposit is retained by the College until the student graduates or terminates relationship with the College.

PAYMENT

The Net Comprehensive Fee* is due and payable by August 5. The Net Comprehensive Fee* may be paid with 50% due by August 5 and the remaining balance by January 5. There is no extra charge or penalty for paying in this manner.

Monthly payment plan

The College offers a monthly payment plan for those parents/students who desire to budget the annual costs of tuition, room, and board in 10 monthly payments. Under this plan, the first payment is due August 5, and the final payment the following May 5. The cost is $100 annually. The signed contract must be forwarded to the Business Office along with the $100 fee no later than
August 5.

The accounts of seniors who are on the monthly payment plan must be paid in full by April 20 if they are to graduate. Parents/ students are required to sign a contract for any unpaid amount.

If, after entering the program, the student is awarded scholarship or financial aid, the account and monthly payments are adjusted accordingly. All refunds are made in accordance with the refund policy as stated in this catalog. If a student does not register, all payments made under this contract are refunded except the original $100. Information on this plan is included in the July billing.

To give parents/students as much time as possible to make arrangements for their fi- nancial obligation or to take advantage of Coe’s own Monthly Payment Plan, the Business Office mails billings in early July. Any special fees, such as music lessons, are billed after the start of classes and are payable by the fifth of the month.

* Net Comprehensive Fee is the Comprehensive Fee less the deposit and less the financial aid, with the exception of the work grant.

Late payments

College charges to be paid on a regular term payment schedule (August 5 and January 5) or a monthly payment plan are subject to a late payment charge of 1.25% per month (or fraction thereof) on the amount of the payment past due. This is equivalent to an annual rate of 15%.

GENERAL FINANCIAL REGULATIONS

1. Registration is not completed and a
   student is not enrolled in classes until
   College charges are paid in full or
   satisfactory arrangements are made
   in writing with the Business Office.
   Grades are not given for any term for
   which the charges have not been paid
   in full by the end of said term.

2. For the purpose of computing the total charges, a day student’s registration and evening class registration shall be combined and be considered as one total registration.

3. Residence halls are not open for student occupancy during winter and spring breaks. Students living some distance from the campus may make housing arrangements through the Office of Student Affairs. The residence halls are open during the Fall Break and Thanksgiving recess. Meals are served during the Fall Break but not during Thanksgiving recess.

4. At the discretion of the College administration, a student may be suspended for non-payment of indebtedness tothe College. If the account is later paid, the student may seek reinstatement.

5. No diploma, certificate, official transcript, grade report, letter of honorable dismissal, recommendations, or participation in graduation ceremonies is granted to any student failing to make a satisfactory settlement of any indebtedness to the College.

6. The College does not carry insurance on personal property of students and is not responsible for the loss of or damage to such property. Information regarding student health and accident insurance is available through the Office of Student Affairs.

7. The College reserves the right to revise charges as conditions may warrant. However, the current year’s charges are not adjusted during the academic year.