Withdrawal Process

Leaving the College:

A student who is leaving the college permanently must officially withdraw through the Dean of Student Retention’s Office.

Adjustments to charges as are follows:

  1. Tuition and fee refunds are issued on a percentage basis per week up to the 60% point of the semester. No refunds will be issued after the 60% point.
  2. Room charges will NOT be refunded after the Date of Record
  3. Meal/Board charges will be refunded based on a weekly percentage up to the 60% point of the semester. No refunds will be issued after the 60% point.

A student should talk to the Office of Financial Aid about changes to their financial aid based on their withdrawal date.

Withdrawing From a Course:

Full time tuition is charged to all students enrolled in 3 or more course units. If a student withdraws from a class and drops below 3 course units, a partial refund will be issued up until the Date of Record.  No refunds will be given after the Date of Record.

Administrative Withdrawals:

A student may be administratively withdrawn from the college for a variety of reasons including but not limited to disciplinary issues or financial issues.

Taking a Leave of Absence:

A leave of absence allows a student to withdraw from Coe while showing their intent to return.

  1. Leaves are approved through the Dean of Students Office.
  2. The student retains their future class schedule as well as their room assignment.
  3. For financial purposes, federal regulations require that students who are on a leave of absence are treated the same as all students who withdraw from the college. To view the financial impact, please review the section above regarding "Leaving the College".

Tuition, Fees, Room & Board Refund Schedule (2017-2018):

Full Redund Schedule

  Tuition: Board:
Week 1 95% 95%
Week 2 89% 89%
Week 3 82% 82%
Week 4 75% 75%
Week 5 68% 68%
Week 6 61% 61%
Week 7 54% 54%
Week 8 47% 47%
Week 9 (through 60%) 40% 40%

Enrollment Dropping from Full-Time to Part-Time:

Before Date of Record: 100%
After Date of Record: 0%

Room Changes:

MOVING OFF CAMPUS
Before Date of Record: 100%
After Date of Record: 0%

CHANGING ROOMS
Upgrades: Prorated to new costs based on move date
Downgrades: No change in costs

Board Changes:

DROPPING MEAL PLAN - approved by the Dean of Students

Based on Monday for start of week
Week 1 100%
Week 2 89%
Week 3 82%
Week 4 75%
Week 5 68%
Week 6 61%
Week 7 54%
Week 8 47%
Week 9 (through 60%) 40%

May Term Refund Schedule:

Day 1-3: 100% Refund
After Day 3: No Rrefund

Summer Withdrawal Refund Schedule

Full Withdrawals:

TUITION

4 Week Course

    • Prior to Course Starting: 100%
    • Day 1-5: 75%
    • Day 6-10: 25%
    • After Day 10: 0%

8 Week Course

    • Prior to Course Starting: 100%
    • Day 1-5: 75%
    • Day 6-10: 25%
    • After Day 10: 0%

ROOM

Prorated Weekly-Dorms
Prorated Weekly - Apartments