Withdrawal Process

Leaving the College:

A student who is leaving the college permanently must officially withdraw through the Director of the Academic Achievement Program, whose office is located in the Learning Commons.

Withdrawing During the Semester:

If a student is currently attending classes, he/she should talk to the both the Business Office and the Office of Financial Aid before beginning the withdrawal process. Please review this link  to view how charges and financial aid will be adjusted if a student completely withdraws before the end of the current term.

Adjustments to charges as are follows:

  1. Tuition and required fee refunds are issued on a percentage basis per week up to the 60% point of the semester. No refunds will be issued after the 60% point.
  2. Room charges will NOT be refunded after the Date of Record each semester
  3. Meal/Board charges will be refunded based on a weekly percentage up to the 60% point of the semester.  No refunds will be issued after the 60% point.

Withdrawing From a Course:

Full time tuition is charged to all students enrolled in three or more course units. If a student withdraws from a class and drops below three course units, a partial refund will be issued up until the Date of Record. No refunds will be given after the Date of Record.

Administrative Withdrawals:

A student may be administratively withdrawn from the college for a variety of reasons including but not limited to disciplinary issues or financial issues.

Unofficial Withdrawals:

A student that stops attending classes, but does not officially withdraw from the college, will be considered an unofficial withdrawal. The student's financial aid may be adjusted/decreased based on federal financial aid regulations. In general, the student's tuition, fees, room and board will NOT be adjusted due to an unofficial withdrawal.

Taking a Leave of Absence:

A leave of absence allows a student to withdraw from Coe while showing their intent to return.

  1. Leaves are approved through the Dean of Students Office.
  2. The student retains their future class schedule as well as their room assignment.
  3. For financial purposes, federal regulations require that students who are on a leave of absence are treated the same as all students who withdraw from the college. To view the financial impact, please review the section above regarding "Leaving the College".

Tuition, Fees, Room & Board Refund Schedule (2018-2019):

Withdrawal Refund Schedule

Full Withdrawals

  Tuition: Board: Room:
Week 1 95% 95%  
Week 2 89% 89%  
Week 3 82% 82%  
Week 4 75% 75%  
Week 5 68% 68%  
Week 6 61% 61%  
Week 7 54% 54%  
Week 8 47% 47%  
Week 9 (through 60%) 40% 40%  
Before Date of Record     100%
After Date of Record     0%

Enrollment Dropping from Full-Time to Part-Time:

Before Date of Record: 100%
After Date of Record: 0%

Room Changes:

Before Date of Record: 100%
After Date of Record: 0%

Upgrades: Prorated to new costs based on move date
Downgrades: No change in costs

Board Changes:

DROPPING MEAL PLAN - approved by the Dean of Students

Based on Monday for start of week
Week 1 100%
Week 2 89%
Week 3 82%
Week 4 75%
Week 5 68%
Week 6 61%
Week 7 54%
Week 8 47%
Week 9 (through 60%) 40%

May Term Refund Schedule:

Day 1-3: 100% Refund
After Day 3: No Rrefund

Summer Withdrawal Refund Schedule

Full Withdrawals:


4 Week Course

    • Prior to Course Starting: 100%
    • Day 1-5: 75%
    • Day 6-10: 25%
    • After Day 10: 0%

8 Week Course

    • Prior to Course Starting: 100%
    • Day 1-5: 75%
    • Day 6-10: 50%
    • Day 13-21: 25%
    • After Day 21: 0%


Prorated Weekly-Dorms
Prorated Weekly - Apartments