Transfer In and Transfer Out

Transferring in to Coe College

If you are interested in continuing your studies at Coe, please visit the Coe Admission page for international students. Here you will you get all of the information you need to help you consider, and maybe even make, your decision!

Transferring Out of Coe College

If you are a current Coe student and you are thinking about transferring to another institution to continue or complete your undergraduate studies, please visit Peter Gerlach, Director of International Affairs, in his office.

Considering Transferring Out? Things to Think About

Admission to a new school does not by itself authorize an international student in F-1 status to begin studying full-time at the new school.

You must request your current school (Coe) to transfer/release your F-1 U.S. government SEVIS I-20 record to your new school before you can begin full-time studies there. The U.S. government calls this process a “SEVIS transfer.” (It is different from an “academic transfer.”)

There are several benefits to a SEVIS transfer:

  • You do not pay the $200 SEVIS fee again
  • You can remain in the U.S. in between programs
  • You maintain the same current SEVIS ID number (which may make you eligible for certain benefits at your new school earlier, such as CPT eligibility)

The U.S. government considers all the following examples to be possible “SEVIS transfer” situations:

  1. Completing a program at one school and starting a new program at a different school.
    Examples:
    1. A student graduates with a bachelor’s degree and will begin graduate study
    2. A student graduates from high school in the U.S. and will begin study at a community college or university
    3. A student completes an intensive English program and will start a university degree
  2. Currently studying at one school and deciding (before completing program) to change to a new school.
    Example:
    1. A student is studying for a bachelor’s degree. The student decides after only two quarters at their current school that they want to change to a different school.
  3. Currently doing OPT and starting a new program of study at a different school.
    Examples:
    1. A student graduated with a bachelor’s degree and started 12-month standard OPT. During their OPT they also apply to graduate schools. They are admitted and decide to start a Master’s degree that will begin before or after completion of the 12-month standard OPT.
    2. A student graduated with a Master’s degree and started 12-month standard OPT. Then they started a STEM OPT extension period. They receive admission to a new program of study that will begin before or after the STEM extension OPT finishes.

Eligibility for a SEVIS Record Transfer

  • You must currently be maintaining F-1 status
  • You must have an offer of admission from a new school
  • If you already graduated or completed OPT, you must still be within your 60-day grace period
  • The start of classes at your new school must be within 5 months of one of the following:
    • academic program completion at Coe
    • last day of enrollment at Coe (if not graduating from Coe)
    • OPT authorization end date
    • For students not completing OPT period, the requested SEVIS I-20 transfer/release date

If the period of time between F-1 activities is longer than 5 months, your SEVIS record is not eligible for transfer. Your new school must issue a new initial I-20 with a new SEVIS number.

What is the SEVIS I-20 Transfer/Release Date?

Only one school at a time can access your F-1 SEVIS record. On the SEVIS I-20 transfer/release date, SEVIS access “transfers” from Coe to your new school.

The SEVIS transfer affects your F-1 benefits, including employment, travel, and I-20 validity.

On the SEVIS transfer/release date:

  • Coe loses access to your electronic SEVIS record
  • Your new school gains access to your electronic SEVIS record; your new school can create your new I-20 only after the SEVIS transfer/release date
  • OPT authorization is cancelled (regardless of end date printed on EAD)
  • On-campus work authorization is cancelled
  • The Coe I-20 is no longer valid for travel to the U.S.

Instructions: Request Your SEVIS I-20 Transfer/Release From Coe

  1. Complete and gather the necessary information/documents to complete the Transfer Out Request Form.
  2. Allow 7-10 business days for processing. Please note that after the transfer out date, Coe will no longer have access to your SEVIS record, so request a transfer only after your plans are certain.
  3. You will receive an email confirmation of your SEVIS transfer/release from Coe. If you are registered for a future quarter at Coe, don’t forget to withdraw and fulfill any financial obligations with the College before you transfer to your new school or leave the U.S.
  4. Contact the new school’s International Admissions office to arrange when and how to receive your new I-20.

Frequently Asked Questions

Can I stay in the U.S. between programs?
You may stay in the U.S. in between programs/F-1 activities if the SEVIS record transfer procedures are correctly followed. If the period between programs is longer than 5 months, your new school must issue a new initial I-20 with a new SEVIS number. You must leave the U.S. within your 60-day grace period and re-enter no earlier than 30 days before your new program start date.

How does my SEVIS transfer affect my travel plans?
You must enter the U.S. on the I-20 from the new school. It is important to discuss your travel plans with your international student adviser at the new school so that an appropriate “transfer out” date and new I-20 issuance can be coordinated to facilitate your travel.

Can I use my current visa even though I am changing schools?
As long as you have followed the proper transfer procedures, you will be able to use your current, unexpired F-1 visa to reenter the U.S. even though it has your previous school name printed on it.

How does my SEVIS transfer affect my on-campus employment eligibility?
You may only work on campus at the school that has access to your SEVIS record. Check with the international student adviser at your new school to verify employment eligibility. Your Coe on-campus work authorization ends on the last day of your last enrolled semester at Coe or the transfer release date (if that is later).

Can I request to transfer my SEVIS record after I have graduated?
You are eligible to request a SEVIS record transfer during the 60-day grace period following your program completion. However, remember to allow for 7-10 business days for processing; contact Peter Gerlach at least 10 days before the end of your 60-day grace period to request the SEVIS transfer. If you are authorized for OPT you can request a SEVIS record transfer during your OPT period and within the 60-day grace period following your OPT expiration date.

How does my SEVIS transfer affect my OPT authorization?
If you are currently authorized for OPT, choose carefully when deciding what date you would like your SEVIS record transferred to your new school. OPT authorization ends on the “transfer out” date, even if the EAD card is not yet expired. If you plan to work between programs while on OPT, coordinate with your international student adviser at both schools to determine an appropriate “transfer out” date.

Do I need to report to my new school’s international office?
Yes. You must report to your new school’s International Office within 15 days of the program start date listed on your I-20.