Academics > Registrar > Forms & Information

Forms & Information

Student Notification of Rights Under FERPA: The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records.
Request a Transcript
Coe Graduation Rates (PDF*)
Request for Transfer Study (PDF*)
Student Petitions Form (PDF*)
Advisor Change Form (PDF*)
Registrar's Office Notification for Off-Campus Study (PDF*)
Declaration of Major and Degree Plans (PDF*)
*Some of these forms are Adobe Acrobat PDFs. Click here if you need the Acrobat Reader software.

Registrar's Office

The Registrar's Office is on the lower level of Voorhees Hall, adjacent to the Business Office. Hours are 8:00 a.m.-4:30 p.m. Monday, Wednesday and Friday and 9:00 a.m.-4:30 p.m. Tuesday and Thursday during the academic year. The office is closed on all college holidays. Summer hours are 8:00-Noon and 1:00-4:30 p.m. Monday through Thursday. The office closes at 3:00 p.m. on Fridays during the summer.

During the regular academic year, students may make appointments with staff members during the office hours, or meet on a drop in basis, as staff are available. Questions regarding private or personal academic matters should be made in person, not by telephone. Grades and GPA will not be released over the phone.

Forms and papers related to dropping and adding courses, S/U changes, faculty advisors, declaration of major of study, off–campus courses, transcripts, transfer work, petitions, honors thesis and independent study applications, and course schedules are available in the Registrar's Office and on this website. The office may be reached at 399 8526, fax 319 399 8748, or via e-mail: O-Registrar@coe.edu.


Registration

Course credits are not earned unless a student is officially registered by the Registrar's Office for all courses taken at the college. Registration for courses and changes in registration are available on my.coe during fall and spring registration periods. Actual dates, each term, will be posted on my.coe and email reminders will be sent to enrolled students and faculty. All other registrations, including those requiring faculty authorization, must be brought to the Registrar's Office for processing. Informal agreements and communications between a student, faculty member, and/or advisor do not constitute official registration.

Procedure:

  1. Students must consult with their advisor prior to registration to obtain the advisor's release from registration hold.
  2. Registration times are posted in the schedule of courses for the term. Students may register at or after their assigned time at any computer port on my.coe.edu. It is advisable that students have choices available for alternate courses in the event their first choices have filled.
  3. Students may change their registration until the deadlines posted on the College Calendar. The date the signed slip is returned to the Registrar's Office, not the date it was signed, determines whether the change meets the deadline. An unauthorized change results in failure of the course.
  4. Requests to change student registration after the designated term deadline (i.e. late course addition or deletion, etc.) are made via the petition process. Petition forms available in and returnable to the Registrar's Office. The Petitions Committee meets weekly during fall and spring term. Petitions may be approved for extenuating or mitigating circumstances only. These  unusual circumstances must be documented with appropriate written evidence such as physician's note and require advisor's signature. Dropping a course late to protect GPA because the student is earning a failing grade is not considered an extenuating circumstance.

Click here to download an Adobe Acrobat format of the Petitions Form.


Repeating a Course

A course can be repeated only once at Coe College. It is the student's responsibility to notify the Registrar's Office that the course is being repeated. A course earns only one credit when repeated and the second grade point is computed in the cumulative grade point average.


Calculating Grade Point Average

Using the "cumulative totals line" from your Coe College transcript or grade report (see following example), a student may project a desired GPA using the following:

Example: The student has the following numbers on the cumulative total line.

CA

GPCA

CE

GPS

GPA

10.80

10.40

10.80

37.44

3.600

The sophomore whose transcript cumulative totals line appears above has a cumulative grade point average of 3.600 and has attempted 10.40 graded courses. He/she wished to determine the grades necessary for the next term to reach a 3.700 cumulative GPA.

1.

Total number of graded courses to date (GPCA)

10.4

2.

Total number graded courses taking next term

4.0

3.

Add above two lines to determine total graded courses

14.4

4.

Multiply times cumulative grade point desired

3.7

5.

Total grade points needed next term for desired CGPA

53.28

6.

Subtract current grade points earned (GPS)

37.44

7.

Remainder equals grade points (GPS) needed

15.84

8.

Divide by desired grade point of 3.7 = grade point needed for next term in four courses student will be taking

3.96

Note: If in doubt about your calculations please request that the Registrar's Office verify your figures.


Transcripts

Official transcripts for courses taken at Coe College can only be issued by the Registrar's Office and only after the office has received a written request from the student. This can be sent in the form of a letter or form completed in the office. Requests are also accepted via fax (319-399-8748) or e-mail (O-Registrar@coe.edu) provided you telephone 319-399-8528 to make payment arrangements. Charges for transcripts are $5.00 for official copies and $3.00 for unofficial copies. Transcript requests are processed on Mondays and Thursdays and require at least a 24 hour lead time.

Click here to download the Adobe Acrobat format of the Transcript Request form.